DP COORDINATOR - QATAR
STARTING DATE: AUGUST 2023
CLOSING DATE: 30 JUNE 2023
The Arab International Academy was founded in Doha, Qatar in 2016 with the goal of establishing a high-level private international school that provides a challenging and well-rounded international educational experience.
To achieve that goal, we have drawn on the very best of international thinking in our choice of curriculum and approaches to 21st century teaching and learning.
AIA is an International Baccalaureate (IB) World School for the Diploma Programme (DP), the Middle Years Programme (MYP) and the Primary Years Program (PYP).
Vision:
Nurturing knowledgeable and skilled generations of learners who possess a strong sense of their own identity, approach other cultures with an open mind, and are able to adapt to an ever-changing world.
Mission: Arab International Academy offers a rich and rigorous academic program centered around inquiry-based learning and teaching with a focus on creativity and critical thinking. AIA empowers students to take principled action in an interdependent world that is increasingly reliant on collaboration between individuals and communities.
QUALIFICATIONS:
Current and appropriate teaching certification
BA or BS degree.
IB DP Teaching experience.
Experienced and knowledgeable about the IB DP program.
Bilingual in both the Arabic and English language is preferable; a 3rd language would be seen as an asset.
Skilled in educational leadership and able to inspire others. Previous leadership experience is preferred.
Recent IB workshop or attendance of regional conference is preferred.
REPORTS TO:
Secondary School Principal.
INTERFACES WITH:
Principal, Faculty, students, parents, colleagues, and the general School community
SUPERVISES:
Assigned faculty and support services personnel.
JOB GOALS:
The International Baccalaureate Diploma Program (IBDP) Coordinator is a member of the School Pedagogical Leadership Team and is responsible for leading effective implementation of the IB Diploma Program. The IBDP coordinator reports to the Principal of the School and is the direct point of contact with the International Baccalaureate (IB).
PERFORMANCE RESPONSIBILITIES:
Responsibilities relating to Different Constituencies and Areas:
Students:
Oversee the student selection procedure in accordance with school policies.Monitor the progress of IB students and keep accurate and clear records.
Be informed of the development of each IB Diploma student.
Discuss with the student and consult with the IB Diploma staff and the relevant stakeholders about necessary changes in subject options and other actions concerning the student’s academic or personal development.
Assume primary responsibility for initiating information to diploma candidates about the extended essay and maintain follow up with teachers supervising extended essays.
Ensure that candidates meet program and examination requirements and fulfill IB Diploma regulations.
Ensure that candidates are informed of the exam procedures and the services provided by the IBO (early results, enquiries upon results, legislation) and that the services are executed where necessary.
Accommodate transfer students by liaising with their previous school and\or provide the receiving school with necessary information.
Organize relevant assemblies and activities to encourage the development and promotion of students in the IB program including school wide assemblies.
Hold regular information sessions and skills workshops to support student development and learning in the program.
Parents:
Provide comprehensive information on the IB Diploma program to interested parents. Update the IB DP Handbook regularly.
Ensure that parents’ meetings are organized at least once a semester.
Organize Orientation sessions about the IB program for parents of grade 10.
Advise parents of students of grade 10 in choosing the subjects for their children.
Hold information sessions for parents, students and staff on the program and its various elements.
IB Diploma Staff:
Ensure effective implementation of the program from curriculum design, to teaching and learning, to assessment, to program evaluation.
Provide the IB Diploma staff with advice and support.
Consult with IB staff to monitor the ongoing progress of students particularly following progress and semester reports and mock examinations.
Review and analyze the annual results with IB staff and develop plans of improvement when necessary.
Organize regular staff meetings for discussion of common matters to ensure a smooth running of the program in the school.
Ensure that all IB Diploma staff have access to relevant publications and updated resource materials, and thus are fully informed of current program content and subject requirements.
Ensure that all staff are informed of and adhere to IB Diploma regulations.
Keep staff informed of current IB Diploma developments as announced in Coordinator Notes, the Vade Mecum and correspondence from the IBO.
Administer and be responsible for the ‘Annual Calendar of procedures and major deadlines’ (Vade Mecum). Meet all deadlines.
Ensure that all staff are informed of the relevant assessment procedures.
Monitor and keep records of IB staff experience and professional development.
Coordinate staff professional development and provide opportunities at internal and external IB Diploma workshops.
Provide instructional leadership to teachers through mentoring, support, observations, and feedback.
Anticipate staffing needs and encourage the development of non-current IB staff into the program.
Liaise with the teacher responsible for TOK to ensure that TOK plays a central and effective role across the curriculum and is reinforced in each subject area.
Work closely with the CAS Coordinator to ensure that CAS is an important and central part of each student’s IB program and that the program offered is well-administered and consistent with the school’s mission and values.
Work closely with the EE Coordinator to ensure that the EE is effectively implemented and reinforced across the curriculum.
Liaise with the College and Career Counselor to ensure that there is adequate information and guidance about universities, careers, and scholarship opportunities, that students obtain the appropriate reference and that all transcripts are forwarded to universities.
Coordinate with the librarian to ensure provision of resources to meet the requirements of the IB program.
Inform newly appointed IB Diploma staff of all relevant aspects of the program.
Inform subject coordinators and teachers of requirements of internal and external assessment and keep everyone updated with relevant publications and necessary materials, as and when published.
School Administration:
Liaise with the Principal to contribute to the development of the professional development plan.
Contribute to the school calendar.
Submit plans for the long-term improvement of the Diploma Program within the school and monitor the implementation of these plans.
Serve as a member of the Steering Committee to help develop, follow-up on, and review the strategic plan.
Collaboratively review and revise policies
Serve as member of the leadership team of the secondary section and contribute to the overall leadership of the section.
IBO Offices:
Serve as liaison between administration, staff, students, parents, and IBO and thus handle all relevant communication with the different IB Diploma offices.
Be familiar with all IB Diploma procedures as listed in the Vade Mecum.
Ensure that administrative procedures be carried out correctly and that deadlines be kept according to IBO instructions.
Keep copies of all correspondence with IBO including forms, documents, and reports.
Ensure that conditions for the conduct of the examinations are fulfilled.
Lead on accreditation and evaluation visits and ensure all needed evidence is present and documentation complete. Liaise with needed stakeholders to ensure the process is a smooth one.
Extended essays:
Inform supervisors and students about the extended essay requirement, the guidelines and assessment criteria.
Identify teaching staff with suitable qualifications and experience to act as supervisors.
Ensure that potential supervisors are familiar with the extended essay requirement and how it contributes to the Diploma Program.
Ensure that students do not change their subject and/or response language for an extended essay after the registrations have been submitted.
Enforce internal school deadlines.
Ensure that students meet with their supervisor on a regular basis.
Ensure the timely mailing of extended essays to examiners.
Ensure students and teachers receive the needed workshops and provide internal workshops as needed.
Examinations:
Organize mock/trial written and oral examinations for students and invigilators.
Maintain the security of examination papers
Inform students and invigilators about examination procedures and regulations. Hold information sessions for students, parents, and staff to outline the examination regulations.
Provide students with individual examination schedules and the IB handout on the conduct of the examinations.
Establish and equip a suitable location for the examinations.
Ensure that there is sufficient stationery for the examinations.
Check requirements for calculators, data booklets, case studies and other authorized material for examinations.
Make available all needed materials inside the examination rooms from booklets to stationery.
Ensure that all students in need of accommodation are provided the necessary support and space.
Ensure all accommodation and access arrangements are shared with invigilators.
Ensure all students receive needed access arrangement approvals prior to Mock Exams.
Establish an invigilation schedule and inform invigilators of the schedule.
Ensure that all invigilators are aware of their responsibilities.
Plan for the mailing of examination scripts to examiners within 24 hours after each examination.
Encourage teachers to complete and submit the relevant forms after each examination for their subject.
Submit CAS information to the regional office.
Finances:
Liaise with the Principal to develop the IB Diploma budget.
Notify the Principal and the accounting office of IB Diploma payments due, where applicable.
Check invoices, ensure arrival of materials, and authorize payment of IBO invoices and direct invoices to the accounting office.
Liaise with the Principal about IBO workshops.
Submit purchase requests/orders for each academic year.
Teaching:
The IBDP coordinator will be required to teach DP or MYP a maximum of 10 lessons out of a regular teacher’s teaching load of 21 a week. Preferably Math, Physics, Chemistry, Biology or History.
Any Additional duties assigned by the principal.
Terms of employment:
According to School Policies and Procedures.
Performance values:
Annual performance evaluation completed by the Secondary School Principal and reviewed by the Superintendent.
Application:
Please send your CV and a full cover letter to the email address: hr.aia@aia.qa and include REF: www.ibschooljobs.com - Application for position as DP Coordinator in the subject line of your mail.