DATA ADMINISTRATOR


CLOSING DATE: 16 FEBRUARY 2022 STARTING DATE: 14 MARCH 2022



Description of School:


Set in beautiful natural heritage gardens, Preshil, the Margaret Lyttle Memorial School is an independent co-ed school in Kew providing services to children and young people between the ages of 3 and 18 years.


Preshil offers a truly contemporary, globally minded alternative to conventional schooling. As an International Baccalaureate (IB) Continuum School, our accredited IB Primary Years, Middle Years and Diploma Programmes (PYP, MYP & DP) align with the school’s focus on intellectual challenge, inquiry and research-based learning. These programmes accommodate individual choice and independent learning and encourage students to develop ‘the courage to question’, to find their own voice and to become responsible and active global citizens beyond the classroom.


From the earliest years, children are encouraged to develop higher order thinking through play, problem solving, collaboration, philosophizing and exercising choice. Kindness, respect and courage are key learnings underpinning a creative rich programme which nurtures and inspires young minds. The Preshil approach to schooling does not use the fear of failure or the threat of punishment to motivate children. We do not demand conformity or unthinking obedience to arbitrary rules. The rapport between students and their teachers is respectful, reciprocal and focused on achieving a lifelong love for learning, the best possible learning outcomes, trust and a genuine regard for each individual.


Preshil is committed to the creation and maintenance of a child-safe school environment. The care, safety and welfare of students are embedded in policies and procedures which ensure a commitment to zero tolerance of child abuse. All actions and programs will maintain high ethical standards and comply with child safety standards and child protection reporting guidelines.


Description of Position:

The Data Administrator is responsible for the administration of the International Baccalaureate Programme, supporting teaching staff in the administration of Learning and Student Management systems, assisting with the management and uploading of data to VASS and providing support in the introduction and implementation of Synergetic and VASS administration.

This position is a full time General Services Award (2010) Level 5 Category A with 6 weeks a year holiday. Working hours will typically be 8.30 am to 4.30pm. Preferred commencement date Monday 14 March 2022

The Data Administrator reports to the DP and MYP Coordinator. This position is part of the administration team. Preshil Administration Team members are committed to providing quality professional services for staff, students and families, which adds value to the school operations and programs.



Key Responsibility Areas (KRAs)


The Data Administrator works in administration with responsibility for


  • supporting all administration of the International Baccalaureate Diploma Programme (DP), including the submission of external assessments and inclusive access

  • supporting the teaching staff by completing administrative tasks through Learning Management Systems and Student Management Systems (Manage Bac and Compass)

  • supporting onboarding of new staff including accessing timetables, student data, learning management systems etc

  • supporting onboarding of new families to the relevant data platforms

  • scheduling parent teacher and student led conferences

  • overseeing the administration, organisation, scheduling, supervision and smooth running of all Year 10 – 12 examinations and all other external assessments, including NAPLAN, the GAT and VASS administration

  • completing bookings, registrations and organisation for staff professional learning

  • liaising with staff, students and parents to deal with relevant queries


The Data Administrator is responsible for timetabling by


  • managing timetables, and changes to these, across kindergarten, primary and secondary

  • developing timetables and schedules for specific events as directed by Heads of Campus

  • rolling over semester timetables and making student subject changes as required


The Data Administrator is responsible for efficient and effective data management by


  • ensuring the integrity of academic data

  • entering data for external assessments

  • extracting all relevant data from the school student and learning management systems as requested by the Heads of Campus, Business Manager or Principal

  • reporting student data to Government Agencies within required timeframes


Knowledge, Experience and Skills


  • proven success as an administrator responsible for database management

  • relevant training in data management

  • flexibility and creativity in a fast-moving office environment

  • demonstrated success in managing multiple platforms with shifting priorities and competing deadlines

  • ability to develop, monitor and adhere to schedules

  • exceptional data skills

  • exceptional attention to detail

  • excellent interpersonal skills

  • an understanding of the value of diversity within a school

  • cultural competency


A full position description is available 2022 Data Administrator Role Description


Application for Position:

A letter of application, together with current CV and contact details for three referees (in one complete file) should be emailed to Kate Bowers, Human Resources Coordinator: recruitment@preshil.vic.edu.au. Please include: REF: www.ibschooljobs.com - Application for Position as Data Administrator in the subject line of your mail.


Applicants must be eligible to work in Australia and hold current VIT registration.

www.preshil.vic.edu.au