Description of School:

Preshil is a small, secular and progressive co-educational school for ages 3 and 4 through to Year 12. The students take an active role in their education and develop responsibility for their actions; they are encouraged to ask challenging questions, to know themselves, care for others and achieve excellence on their own terms. The school philosophy is inspired by the work of Margaret J R Lyttle and the ideas of other educational theorists relevant to progressive education in 21st century Australia. Preshil is an authorized International Baccalaureate World School for the IB Diploma Programme (IBDP), the Middle Years Programme (MYP) and the Primary Years Programme (PYP).

Preshil is committed to the protection of children and young people and safeguarding children from harm.

Description of Position:

Preshil seeks an Academic Administrator who will be responsible for timetabling, managing academic daily organisation and logistics, and ensuring the integrity of academic data.

  • This is an ongoing, full time position with a commencement date to be negotiated

  • Applicants must be eligible to work in Australia and hold current VIT registration

General role description

The essential duties and responsibility of the Academic Administrator includes:

Administration and Logistics

  • Supporting all administration of the International Baccalaureate Diploma Programme, including the submission of external assessments and inclusive access

  • Supporting the teaching staff by completing administrative tasks through Learning Management Systems and Student Management Systems

  • Managing academic daily organisation, including allocation of extras and coordination of casual relief teaching staff (shared responsibility), and room changes

  • Supporting onboarding of new families to the relevant data platforms

  • Supporting onboarding of new staff including accessing timetables, student data, learning management systems etc

  • Scheduling parent teacher and student led conferences

  • Overseeing the administration, organisation, scheduling, supervision and smooth running of all Year 10 – 12 examinations and all other external assessments, including NAPLAN, the GAT and VASS administration

  • Completing bookings, registrations and organisation for staff professional learning

  • Liaising with staff, students and parents to deal with relevant queries


  • Managing timetables, and changes to these, across kindergarten, primary and secondary

  • Developing timetables and schedules for specific events as directed by Heads of Campus

  • Rolling over Semester Timetables and making student subject changes as required

Data Management

  • Ensuring the integrity of academic data

  • Entering data for external assessments

  • Extracting all relevant data from the School student and learning management systems as requested by the Heads of Campus, Business Manager or Principal

  • Reporting Student Data to Government Agencies within required timeframes

For a full position description see Academic Administrator

Application for Position:

A letter of application, together with current CV and contact details for three referees (in one complete file) should be emailed to Kate Bowers, Human Resources Coordinator: Please include: REF: - Application for Position as Academic Administrator in the subject line of your mail.

Applicants must be eligible to work in Australia and hold current VIT registration.